01
Separate labor and materials
Use clear quantities and rates so the customer can see what was supplied and how the price was formed.
Contractor invoicing
Put labor, materials, and agreed extras on one clear record.
Contract work can change between estimate and completion. The invoice should distinguish the agreed base work from approved variations and materials, while staying concise enough for a customer or site manager to verify quickly.
What a good invoice does
Built for contractors, not a generic spreadsheet.
Create a practical completion record that supports faster approval and fewer disputes.
02
Identify approved variations
Put extras on their own lines and reference the approval or change order where appropriate.
03
Record site and job context
Include the service address, work period, or job reference in the recipient address, notes, or descriptions.
Four-step workflow
From finished work to sendable PDF.
- 01Confirm the customer name, site details, and job reference.
- 02List labor, materials, hire, call-outs, and approved variations.
- 03Apply discounts and tax only as the contract and local rules require.
- 04Add payment instructions, review the total, and export the PDF.
Common questions
Before you send.
Can I show both labor and materials?
Yes. Add each category as a separate line with its own quantity, price, and tax rate.
Can I turn an estimate into an invoice?
Use the free quote generator for the estimate, then create an invoice that reflects the work actually supplied and any approved changes.
Does the PDF store my project data online?
The free generator keeps its working draft in your browser. Data is sent to the account backend only when an authenticated user explicitly saves a workspace invoice.